Features to Look For in Board Portal Software
With security concerns, a rise in hybrid or virtual meetings, and the growing popularity of paperless board meeting formats Many organizations are looking into board portal software. However, not all tools are designed equal, and a wide range of features can make the difference between a successful implementation and one that’s less effective or even creates unforeseen weaknesses.
The main purpose of a portal for boards is to provide quick easy access to the information. Analyze whether different products and user interfaces will be easy to your board members based on their day-in-and-day-out real-time board activities. Consider the conveniences you can offer mobile directors like tablets and offline access or remote approvals.
Most secretaries and board members are on the clock, and it’s vital that the tools they have at their disposal are easy to use and will save them a significant amount of time. Consider using board management software with features that eliminate the necessity of printing or scanning physical documents. E-Signatures for instance are a great way to reduce the requirement to sign and re-distribute physical copies of documents. This aligns with sustainability objectives and allows for more efficient and secure transmission of sensitive information.
Pricing can be a key factor in choosing the best board of directors portal for your business. Be sure to ask about product editions and be aware of any extra charges for committees or administrators, training or amounts of data storage. Also consider how long the product has been on the market and whether it has been tested by other organizations in the same field as yours for stability and long-term viability.